top of page


Shipping / Receiving Clerk

Job Position/Title: Shipping/Receiving Assistant


Reports to: Operations Manager

Status: Non-Exempt



To perform daily shipping & receiving tasks, Inventory control duties in support of the stockroom, crate finished goods, deliver and pickup machines/parts as needed, and general warehouse-service yard maintenance.




  • Receives incoming deliveries, including product returns and samples

  • Performs basic visual inspection on all received items, identifies questionable condition of packages, components, raw materials for potential damage

  • Matches items received from packing slip to open PO, performs physical count on all materials received, acknowledges receipt or discrepancies per SOP

  • Communicates via email on received sampling, RMA’s as required

  • Crates or packages all materials or finished goods for shipping

  • Use UPS and FEDEX shipping software for purpose of shipping, tracking, filing product claims and identifying shipping costs

  • Document all Freight damages for potential freight claims, coordinate with appropriate departments for assistance

  • Provide shipping freight quotes for Sales & Customer Service, able to coordinate shipping requirements with freight and carrier companies, and generate all necessary shipping documentation for purpose of product shipping


Daily Assignment Duties

  • Coordinate daily shipping needs for all product shipments

  • Provide freight tracking and delivery follow-up needs for Sales, Customer Service & Purchasing

  • Provide competitive transportation price quotes when requested by Sales and/or Management

  • Process all signed & received materials daily. Includes counting items received, matching items and quantities to open PO, identifying incorrect items & counts, advising Purchasing (same day) of discrepancy

  • Re-package all materials or components to be returned as instructed by Purchasing, Customer Service or Management

  • Identify & distribute received materials to appropriate departments

  • Crate & package all finished goods for shipment

  • Coordinate documentation requirements for all finished goods with Customer Service or Parts

  • Assist as requested in support of material handling, stockroom, assembly, and fabrication departments


Monthly Duties 

  • All raw wood to be neatly stacked and organized in a safe manner

  • All pre-assembled crates to be neatly organized for ease of access

  • Provide purchasing with crating and packaging supply inventory for re-order review

  • Advise Operations Manager when recyclable materials are ready to be picked up

  • Perform scheduled vehicle maintenance requirements, coordinate repairs or service requests in advance of maintenance schedule

  • Wash all company vehicles for monthly, including the cleaning of the interior cabs 

  • Perform regular yard maintenance, including, trash and sweeping, tarp all wood materials and protect selected materials as requested

  • Maintain safe working and operating conditions in yard and related access areas, including all warehouse areas, offices, aisles, and stairwells located in warehouse

  • Maintain all company forklifts for best running performance according to scheduled and preventative maintenance requirements

  • Coordinate with Purchasing according to maintenance and calibration schedules for counting scales, weight scales, portable & roll around ladders and manual pallet jacks


  • 2-3 years of hands-on shipping and receiving experience

  • Solid math skills, basic adding, subtracting, and use of tape measure

  • Hands on experience performing daily data entry

  • Must be able to work independently with minimal supervision

  • Solid communication skills for both oral & written in English, Spanish bi-lingual as a second language would be a plus

  • Must have forklift operating experience certification

  • Have experience in product packaging, including crating

  • Must possess valid California driver's license, no violations within last 3 years

  • Safety conscious at all times, conforms to the Belco safety requirements and regulations


Physical Requirements

  • Able to lift fifty pounds with minimal effort

  • Position will require individual to sit at desk and perform daily data entry duties

  • Position will require individual to stand for prolonged periods of time packaging finished goods, assembling shipping crates, performing packaging tasks kitting and basic stockroom-warehouse organizational tasks

  • Position will require individual be able to navigate (walk) facility upstairs and downstairs with minimal physical effort




Job description duties and requirements subject to change

bottom of page