Job Position/Title: Shipping/Receiving Assistant

 

Reports to: Operations Manager

Status: Non-Exempt

 

Purpose

To perform daily shipping & receiving tasks, Inventory control duties in support of the stockroom, crate finished goods, deliver and pickup machines/parts as needed, and general warehouse-service yard maintenance.

 

 

Responsibilities

• Receives incoming deliveries, including product returns and samples

• Performs basic visual inspection on all received items, identifies questionable condition of packages, components, raw materials for potential damage

• Matches items received from packing slip to open PO, performs physical count on all materials received, acknowledges receipt or discrepancies per SOP

• Communicates via email on received sampling, RMA’s as required

• Crates or packages all materials or finished goods for shipping

• Use UPS and FEDEX shipping software for purpose of shipping, tracking, filing product claims and identifying shipping costs

• Document all Freight damages for potential freight claims, coordinate with appropriate departments for assistance

• Provide shipping freight quotes for Sales & Customer Service, able to coordinate shipping requirements with freight and carrier companies, and generate all necessary shipping documentation for purpose of product shipping

 

Daily Assignment Duties

• Coordinate daily shipping needs for all product shipments

• Provide freight tracking and delivery follow-up needs for Sales, Customer Service & Purchasing

• Provide competitive transportation price quotes when requested by Sales and/or Management

• Process all signed & received materials daily. Includes counting items received, matching items and quantities to open PO, identifying incorrect items & counts, advising Purchasing (same day) of discrepancy

• Re-package all materials or components to be returned as instructed by Purchasing, Customer Service or Management

• Identify & distribute received materials to appropriate departments

• Crate & package all finished goods for shipment

• Coordinate documentation requirements for all finished goods with Customer Service or Parts

• Assist as requested in support of material handling, stockroom, assembly, and fabrication departments

 

Monthly Duties 

• All raw wood to be neatly stacked and organized in a safe manner

• All pre-assembled crates to be neatly organized for ease of access

• Provide purchasing with crating and packaging supply inventory for re-order review

• Advise Operations Manager when recyclable materials are ready to be picked up

• Perform scheduled vehicle maintenance requirements, coordinate repairs or service requests in advance of maintenance schedule

• Wash all company vehicles for monthly, including the cleaning of the interior cabs 

• Perform regular yard maintenance, including, trash and sweeping, tarp all wood materials and protect selected materials as requested

• Maintain safe working and operating conditions in yard and related access areas, including all warehouse areas, offices, aisles, and stairwells located in warehouse

• Maintain all company forklifts for best running performance according to scheduled and preventative maintenance requirements

• Coordinate with Purchasing according to maintenance and calibration schedules for counting scales, weight scales, portable & roll around ladders and manual pallet jacks

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Qualifications

• 2-3 years of hands-on shipping and receiving experience

• Solid math skills, basic adding, subtracting, and use of tape measure

• Hands on experience performing daily data entry

• Must be able to work independently with minimal supervision

• Solid communication skills for both oral & written in English, Spanish bi-lingual as a second language would be a plus

• Must have forklift operating experience certification

• Have experience in product packaging, including crating

• Must possess valid California driver's license, no violations within last 3 years

• Safety conscious at all times, conforms to the Belco safety requirements and regulations

 

Physical Requirements

• Able to lift fifty pounds with minimal effort

• Position will require individual to sit at desk and perform daily data entry duties

• Position will require individual to stand for prolonged periods of time packaging finished goods, assembling shipping crates, performing packaging tasks kitting and basic stockroom-warehouse organizational tasks

• Position will require individual be able to navigate (walk) facility upstairs and downstairs with minimal physical effort

 

 

 

Job description duties and requirements subject to change